RBOnly:Minutes 13 02 2006

Minutes for meeting on Monday, 13th of February, 2006.

---

Present: Michelle, Eoghan, Charlie, Jess, Una, Stephen, Stephen, Ken, Simon, Dara, Graham Absent: Dave

Issues Arising From the Minutes

• Complaint to SPC

needs to be mailed to SU, SPC, SCC.

EGM

EGM to be held at 6pm tomorrow, in QG15 Committee to arrive at 5:30 to help set up

Tech Week

• Time Table

Dara has tentative timetable & will mail it to the list tonight. Dara also to talk to STOCS cmte to get their room booking for the seminar room on Monday 27th Timetable to be solid by end of the week Possible addition to timetable in way of launch of website, with a wine & cheese reception

• Societies involved

fotosoc astrosoc drama filmsoc mps ams redbrick gamesoc

• Speakers

Eoghan to contact HEANet to ask for speaker (contacting Colmmacc & Singer) Charlie to contact Havok

• Other

Eoghan to contact HEANet to ask about an encoding box Dave (emperor) to give another 2 or 3 techweek vids from last year Jess suggested getting an indoor banner from Barry's Balloons to advertise the timetable in the Hub

• Wavehunt

Stephen's Green not willing to sponsor prizes Charlie to mail esat Only 1 device to be allowed per team, team sizes to be discussed later prizes stand at: 1st: 200e 2nd: 100e 3rd: 50e

General techweek and birthday item: Dara says College View should have full page spread about techweek & the birthday

Tenth Birthday

• Donations (Simon & Stephen)

Simon talked to Charlie about paypal Charlie to set up a paypal account this week Once paypal account set up, Simon & Stephen to start emailing and generally "poking" people, seeking donations

• Advertising (Ken & Dave)

Ken currently working on design for poster

• Catoring

Menu to be set by 8th - 10th March (base upon ticket sales to that date) Absolute max price per person e10 Absolute min price per person e7

• Cake

Slight mix up over cake measurements. Old size (20 x 32) would feed 550 - 600 and would cost 600 new measurement is to be roughly 20 x 25 and will hopefully cost no more than 270. Alternative is to approach Boston Bakery

• Book

No traffic on the list, Eoghan to contact people Yearbook idea proposed by Michelle, Jess added to ask people for little comments to add to their pictures. Idea well recieved but cost & space per page issues remain

• Decorations

Discount will be gotten on items, currently asking for: 2 banners (indoor) balloons (specially printed) balloons (regular happy 10th birthday) table confetti party poppers streamers helium paper plates & napkins for cake paper horns

• Entertainment

Format stands as 2 bands & a DJ, with a quiet period at the start to allow people to get chatting Jess has been getting feedback on bands

• Tickets

Pricing discussed "simon is a prostitute" according to himself and Jess format decided on as follows: keyrings given to first 100 raffle being run, 1 ticket given with a ticket to the event (additional raffle tickets to be sold during the night)

Overall the tickets will cost e10 per person

Charlie and Stephen discussed tickets, they are currently considering & costing a "proper" ticket, ala the Socs ball tickets

• General

raffle added to the event, possible prize = ipod nano donations tins (saving tins from old Xmas event) to be left on the bar to get change

Voting Rights of Associates

Jess raised issue of whether associates should be able to vote Constitution allows for cmte to decide whether associates can vote or not (and also prohibites associates from running for committee) Simon suggested an "electoral collage" approach to associate voting Charlie suggested allowing associates to vote on committees, but not on constitutional amendments Eoghan to ask Una Redmond about where SPC stands on associate voting rights

AOB

• Paintballing

if e35 fee per person is for the entire day's paintballing, (with the team consisting of 10 people) then Redbrick will subsidize up to e20 per person

• Email Comment

Jess & Michelle agreed that cmte participation needs to be total, and that people cannot simply do their job and ignore the communal committee jobs

• Committee unofficial meal

Simon suggested committee going for a meal (and paying themselves) to increase team spirit (and alcohol levels) week 3 suggested as a date Michelle requested it be early or on a Friday night (stupid nitelinks)