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Minutes of meeting, 17th November 2000
Minutes of meeting, 17th November 2000


Present: kpodesta, moridin, bubble, spock, cokane, mark, redgiant, phil
Present:
*kpodesta, moridin, bubble, spock, cokane, mark, redgiant, phil


o Disk Array
==Disk Array==
- Phil will mail Dave Murphy to ask him to order it
Phil will mail Dave Murphy to ask him to order it


o Xmas Event
==Xmas Event==
- Fraisers will give us upstairs for free & food for "about" £150.
*Fraisers will give us upstairs for free & food for "about" £150.
- Conor to contact manager & inquire as to getting downstairs.
*Conor to contact manager & inquire as to getting downstairs.
- We may need a bar extension
*We may need a bar extension


o Finance/Allocations
==Finance/Allocations==
- Speakers x 4: £120
*Speakers x 4: £120
- Games Night: £100
*Games Night: £100
- DLT Backup: £1500 Sterling
*DLT Backup: £1500 Sterling
- Tapes: £280
*Tapes: £280
- Galway x 50: £360
*Galway x 50: £360
- Accomodation x 50 x 1 night £375
*Accomodation x 50 x 1 night £375
- Singer/Songwriter: £200
*Singer/Songwriter: £200


o Admins Alias
==Admins Alias==
- This should be for Elected Admins/Webmasters Past & Present only - NOT anybody else. DoC will be removed from the alias.
This should be for Elected Admins/Webmasters Past & Present only - NOT anybody else. DoC will be removed from the alias.


o Proposed Constitutional Amendments
==Proposed Constitutional Amendments==


a) Equipment Officer
*Equipment Officer
================================================
"that article 4, subsection 5 be addended to include:
"that article 4, subsection 5 be addended to include:
               equipment officer
               equipment officer
Line 52: Line 52:
           loan to or on lease to the society.
           loan to or on lease to the society.


-> Committee Stance: We don't feel this is necessary - the admins look  
*Committee Stance: We don't feel this is necessary - the admins look after our physical equipment - It's all in the monolith. There is no need to create another superfilous position.
after our physical equipment - It's all in the monolith. There is no need to  
 
create another superfilous position.
==Typos==


b) Typos
=====================================================
Typos are not a matter to be brought up for constitutional amendment - they will be corrected by the webgroup / webmaster if brought to their / his attention.
Typos are not a matter to be brought up for constitutional amendment - they will be corrected by the webgroup / webmaster if brought to their / his attention.


c) Associate Members
==Associate Members==
=====================================================
Article 3, Subsection 5, Paragraph 6 be changed to read:
Article 3, Subsection 5, Paragraph 6 be changed to read:
      
      
"Associate members of the society shall be entitled to attend all
  "Associate members of the society shall be entitled to attend all
general meetings of the society. Associate members do not have
  general meetings of the society. Associate members do not have
voting rights at these meetings. However, these rights may be
  voting rights at these meetings. However, these rights may be
altered by a majority vote at a general meeting of the society."
  altered by a majority vote at a general meeting of the society."


-> Committee Stance: This is against the SPC constitution and can not go through.
*Committee Stance: This is against the SPC constitution and can not go through.


d) Committee Meeting Attendance
==Committee Meeting Attendance==
=====================================================
Amendment  Artitle 7.3
Amendment  Artitle 7.3


Any committee member who fails to attend 3 committee meetings in a row is
  Any committee member who fails to attend 3 committee meetings in a row is
deemed to have resigned their position.
  deemed to have resigned their position.


-> Committee Stance: Agreed
*Committee Stance: Agreed


e) Admin / Webmaster Testing
==Admin / Webmaster Testing==
=====================================================
That Article 5, Subsection 3, Paragraph 1 be amended to read :
That Article 5, Subsection 3, Paragraph 1 be amended to read :


"Pass an Aptitude test, as devised by the outgoing webmaster for
  "Pass an Aptitude test, as devised by the outgoing webmaster for
webmaster candidates, or system administrators for system administrator
  webmaster candidates, or system administrators for system administrator
candidates.  If it is deemed preferable to do so, the test may be
  candidates.  If it is deemed preferable to do so, the test may be
set by a third party nominated
  set by a third party nominated
by the webmaster (in the case of the wemaster examination), or by
  by the webmaster (in the case of the wemaster examination), or by
a majority of the system administrators (in the case of the system
  a majority of the system administrators (in the case of the system
administrator exams). The nomination of the third party is open to
  administrator exams). The nomination of the third party is open to
review by the committee"
  review by the committee"


-> Committee Stance: This is fine, except the 3rd party is to be nominated by the committee.
*Committee Stance: This is fine, except the 3rd party is to be nominated by the committee.


f) Notice
==Notice==
======================================================
That the phrase  
That the phrase "four working days" in Article 9, subsection 7,
  "four working days"  
be changed to read "7 (seven) days".
in Article 9, subsection 7, be changed to read  
  "7 (seven) days".


-> Committee Stance: Agreed
*Committee Stance: Agreed


That the phrase "four working days" in Article 7, subsection 1,
That the phrase  
Paragraph 1, be changed to read "7 (seven) days".
  "four working days"
in Article 7, subsection 1,
Paragraph 1, be changed to read  
  "7 (seven) days".


-> Committee Stance: Agreed
*Committee Stance: Agreed


"Notice of a proposal to seek an amendment to this constitution shall be given
  "Notice of a proposal to seek an amendment to this constitution shall be given
to members at least 5 (five) days prior to the meeting at which such proposal
  to members at least 5 (five) days prior to the meeting at which such proposal
shall be considered. Such a proposal must receive the approval of two thirds
  shall be considered. Such a proposal must receive the approval of two thirds
of the members present at such meeting."
  of the members present at such meeting."


-> Committee Stance: Agreed.
*Committee Stance: Agreed.


g) Standing Orders
==Standing Orders==
=======================================================
Article 9, subsection 10
Article 9, subsection 10


"Temporary resolutions ("Standing Orders") of the society, made by the
  "Temporary resolutions ("Standing Orders") of the society, made by the
committee, be they at a "general meeting" (as described in this article) or at
  committee, be they at a "general meeting" (as described in this article) or at
regular meetings (as described in Article 6, subsection 9) may be made if it
  regular meetings (as described in Article 6, subsection 9) may be made if it
is imperative that a decision may be made, and an EGM is not practical. These
  is imperative that a decision may be made, and an EGM is not practical. These
standing orders are binding until the next "general meeting", where the
  standing orders are binding until the next "general meeting", where the
committee may endeavour to amend this constitution to reflect the standing
  committee may endeavour to amend this constitution to reflect the standing
order. If this is not done, the standing order becomes null and void.
  order. If this is not done, the standing order becomes null and void.
This shall be treated as a constitutional amendment ( as
  This shall be treated as a constitutional amendment ( as
described in Article 10, subsection 4)"
  described in Article 10, subsection 4)"


-> Committee Stance: Standing orders are a feature of all societies & all committies everywhere, they are the policies of the committee and are up to the committee to decide on, they affect the running of the committee and do not need to be voted on by anyone else.
*Committee Stance: Standing orders are a feature of all societies & all committies everywhere, they are the policies of the committee and are up to the committee to decide on, they affect the running of the committee and do not need to be voted on by anyone else.


That the following shall be appended to Article 5, Subsection 1:
That the following shall be appended to Article 5, Subsection 1:


"This election will take place using the system of proportional
  "This election will take place using the system of proportional
representation, with a single transferable vote."
  representation, with a single transferable vote."


-> Committee Stance: This is a standing order/policy - it does not belong in the constitution.
*Committee Stance: This is a standing order/policy - it does not belong in the constitution.


h) Minutes
==Minutes==
======================================================
Article 6, Subsection 2a
Article 6, Subsection 2a


"Minutes taken at Committee and General meetings shall be made available for
  "Minutes taken at Committee and General meetings shall be made available for
perusal by any member of the society"
  perusal by any member of the society"
 
*Committee Stance: Against this for the following reasons
**Other Socs Spying on us
**Committee Having to defend everything that is said or decided upon at meetings
**Would affect committee running, such as planning ents etc.
**At the end of the day we're elected, if you don't trust us to run the soc then  don't elect us.


-> Committee Stance: Against this for the following reasons
==Committee Positions==
    - Other Socs Spying on us
    - Committee Having to defend everything that is said or decided upon at meetings
    - Would affect committee running, such as planning ents etc.
    - At the end of the day we're elected, if you don't trust us to run the soc then  don't elect us.


i) Committee Positions
======================================================
That Article 6, Subsection 4 be amended to read:
That Article 6, Subsection 4 be amended to read:


"The public relations officer (PRO) should be responsible for the
  "The public relations officer (PRO) should be responsible for the
advertising of functions of the society through all means possible.
  advertising of functions of the society through all means possible.
They shall also be responsible for seeking sponsorship, and liaising
  They shall also be responsible for seeking sponsorship, and liaising
with points of contact in industry, in pursuance of said sponsorship."
  with points of contact in industry, in pursuance of said sponsorship."


-> Committee Stance: This is shared over the PRO, Secretary & Chair - it should not be just left up to the PRO to do.
*Committee Stance: This is shared over the PRO, Secretary & Chair - it should not be just left up to the PRO to do.


That the following be appended to Article 6, Subsection 9:
That the following be appended to Article 6, Subsection 9:


"The secretary will be responsible for ensuring minutes are taken
  "The secretary will be responsible for ensuring minutes are taken
at these meetings."
  at these meetings."


-> Committee Stance: This is part of the function of a secretary in any Soc - it doesn't need to be added.
*Committee Stance: This is part of the function of a secretary in any Soc - it doesn't need to be added.


that article 6, subsection 6 be amended to the following:
that article 6, subsection 6 be amended to the following:
Line 177: Line 174:
         publicise society details via the web.
         publicise society details via the web.


-> Committee Stance: Security of the system is the domain of the Admins, they are ultimately responsible, not the webmaster.
*Committee Stance: Security of the system is the domain of the Admins, they are ultimately responsible, not the webmaster.


That Article 4, Subsection 7 be changed to read:
That Article 4, Subsection 7 be changed to read:


"A quorum shall be seven committee members"
  "A quorum shall be seven committee members"


-> Committee Stance: Change this to "a majority of the committee" as committee numbers may change.
*Committee Stance: Change this to "a majority of the committee" as committee numbers may change.
wq
wq
[[Category:Minutes]]

Latest revision as of 14:43, 19 June 2008

Minutes of meeting, 17th November 2000

Present:

  • kpodesta, moridin, bubble, spock, cokane, mark, redgiant, phil

Disk Array

Phil will mail Dave Murphy to ask him to order it

Xmas Event

  • Fraisers will give us upstairs for free & food for "about" £150.
  • Conor to contact manager & inquire as to getting downstairs.
  • We may need a bar extension

Finance/Allocations

  • Speakers x 4: £120
  • Games Night: £100
  • DLT Backup: £1500 Sterling
  • Tapes: £280
  • Galway x 50: £360
  • Accomodation x 50 x 1 night £375
  • Singer/Songwriter: £200

Admins Alias

This should be for Elected Admins/Webmasters Past & Present only - NOT anybody else. DoC will be removed from the alias.

Proposed Constitutional Amendments

  • Equipment Officer

"that article 4, subsection 5 be addended to include:

             equipment officer
    

that the following subsection be added to article 4:

      8. The equipment officer position may be filled by an existing
          member of the current committee at the descretion of the
          committee with the apporval of the membership by way
          of a ballot."

that the following subsection be inserted into article 6 after subsection 8 and that subsection 9 of article 6 be amended to subsection 10.

       9. The equipment officer shall be responsible for the
          physical security and maintenance of all property
          of the society; ensuring that all property is
          properly insured and maintaining a regular inventory
          of all society property, listing it's location
          and status. The equipment officer may ,at their
          discretion, treat items of property physically connected
          as single items, in accordance with convention.
          The term "property" shall in the context of this
          subsection be taken to mean: all items owned, on
          loan to or on lease to the society.
  • Committee Stance: We don't feel this is necessary - the admins look after our physical equipment - It's all in the monolith. There is no need to create another superfilous position.

Typos

Typos are not a matter to be brought up for constitutional amendment - they will be corrected by the webgroup / webmaster if brought to their / his attention.

Associate Members

Article 3, Subsection 5, Paragraph 6 be changed to read:

  "Associate members of the society shall be entitled to attend all
  general meetings of the society. Associate members do not have
  voting rights at these meetings. However, these rights may be
  altered by a majority vote at a general meeting of the society."
  • Committee Stance: This is against the SPC constitution and can not go through.

Committee Meeting Attendance

Amendment Artitle 7.3

  Any committee member who fails to attend 3 committee meetings in a row is
  deemed to have resigned their position.
  • Committee Stance: Agreed

Admin / Webmaster Testing

That Article 5, Subsection 3, Paragraph 1 be amended to read :

  "Pass an Aptitude test, as devised by the outgoing webmaster for
  webmaster candidates, or system administrators for system administrator
  candidates.  If it is deemed preferable to do so, the test may be
  set by a third party nominated
  by the webmaster (in the case of the wemaster examination), or by
  a majority of the system administrators (in the case of the system
  administrator exams). The nomination of the third party is open to
  review by the committee"
  • Committee Stance: This is fine, except the 3rd party is to be nominated by the committee.

Notice

That the phrase

  "four working days" 

in Article 9, subsection 7, be changed to read

  "7 (seven) days".
  • Committee Stance: Agreed

That the phrase

  "four working days"

in Article 7, subsection 1, Paragraph 1, be changed to read

  "7 (seven) days".
  • Committee Stance: Agreed
  "Notice of a proposal to seek an amendment to this constitution shall be given
  to members at least 5 (five) days prior to the meeting at which such proposal
  shall be considered. Such a proposal must receive the approval of two thirds
  of the members present at such meeting."
  • Committee Stance: Agreed.

Standing Orders

Article 9, subsection 10

  "Temporary resolutions ("Standing Orders") of the society, made by the
  committee, be they at a "general meeting" (as described in this article) or at
  regular meetings (as described in Article 6, subsection 9) may be made if it
  is imperative that a decision may be made, and an EGM is not practical. These
  standing orders are binding until the next "general meeting", where the
  committee may endeavour to amend this constitution to reflect the standing
  order. If this is not done, the standing order becomes null and void.
  This shall be treated as a constitutional amendment ( as
  described in Article 10, subsection 4)"
  • Committee Stance: Standing orders are a feature of all societies & all committies everywhere, they are the policies of the committee and are up to the committee to decide on, they affect the running of the committee and do not need to be voted on by anyone else.

That the following shall be appended to Article 5, Subsection 1:

  "This election will take place using the system of proportional
  representation, with a single transferable vote."
  • Committee Stance: This is a standing order/policy - it does not belong in the constitution.

Minutes

Article 6, Subsection 2a

  "Minutes taken at Committee and General meetings shall be made available for
  perusal by any member of the society"
  • Committee Stance: Against this for the following reasons
    • Other Socs Spying on us
    • Committee Having to defend everything that is said or decided upon at meetings
    • Would affect committee running, such as planning ents etc.
    • At the end of the day we're elected, if you don't trust us to run the soc then don't elect us.

Committee Positions

That Article 6, Subsection 4 be amended to read:

  "The public relations officer (PRO) should be responsible for the
  advertising of functions of the society through all means possible.
  They shall also be responsible for seeking sponsorship, and liaising
  with points of contact in industry, in pursuance of said sponsorship."
  • Committee Stance: This is shared over the PRO, Secretary & Chair - it should not be just left up to the PRO to do.

That the following be appended to Article 6, Subsection 9:

  "The secretary will be responsible for ensuring minutes are taken
  at these meetings."
  • Committee Stance: This is part of the function of a secretary in any Soc - it doesn't need to be added.

that article 6, subsection 6 be amended to the following:

       The Webmaster shall be responsible for the design,
       implementation, and maintenance of the web site;
       the security and maintenance of the webserver and
       assosciated utilities. They shall work in conjunction
       with other members of the committee in order to
       publicise society details via the web.
  • Committee Stance: Security of the system is the domain of the Admins, they are ultimately responsible, not the webmaster.

That Article 4, Subsection 7 be changed to read:

  "A quorum shall be seven committee members"
  • Committee Stance: Change this to "a majority of the committee" as committee numbers may change.

wq