RBOnly:Minutes 2002 09 02

Minutes of Meeting, 02th September 2002.

Present: Andrew, Nikki, Carla, David, Eoin, Shane, Mark C, Declan, Cillian Absent (with reasons): Mark D, Dermot.

0.1 Socs Ball Latest - Nikki was scheduled to meet with CnA, though the RedBrick cmte meeting prevented that fomr taking place. She will be in contact with him at some stage in the near future. - Ciaran would like it if 2 representatives from RB to work on the Socs ball committee.

0.2 Clubs and Socs Day Status.

- The use of BarCode scanners was discussed. The purchase of two/three units possibly proves more possible than their rental. (information was given by Cillian) - A megnetic strip reader was decided to be better suited to the task on C&S day. - Cillian mentioned that there was a possibility that Fergus may be able to provide strip readers, more liasing will be needed to confirm this. - The Software will be ready, with a simple web-interface written for the machines used on the C&S day.

- According to Eoin, the booklet is nearly completed, with small paragraphs about each member of the cmte needed to be written.

- We have a laminator in the locker no idea if it works. - Application Forms need printing. Last year's forms are in the society locker, along with last year's posters.

- 3 laptops will be available for the day itself; Carlas, Eoins, and the RedBrick one. The redbrick one will need more memory, but Declan can loan some.

- The use of stickers was suggested by Shane, wondering whether they would be useful to separate those that have joined from those that haven't.

0.3 WebBrick.

- Declan had found a PHP-based solution, though there are currently some authentication problems at the moment. - Colm(colmmacc) is currently researching those problems for the WebBoards. - Censorship issues were raised, particularly those pertaining to avatars, swear words, "questionable" links/URLs, etc. This is an issue that needs resolving when the boards are started up. - The issue of a "split" between the shell and web-based boards systems was dicussed. The alienation of the shell based boards was mentioned, with some solutions to this issue suggested.

- Within 2 days, apparently, Colm can have it installed on Enigma. It is do-able, but needs time.

- While David is in America, the web-site, and it's re-design will be in the hands of the webgroup. The new design is progressing comfortably.

0.4 Raid Array Status.

- There are only 5 disks at the moment, with the remaining one sitting in Enigma. - There were problems installing the Raid Array on Enigma, with the server refusing to recognise it. (UPDATE) works in Enigma and is currently attached waiting to be worked upon.. - Long and Short of it is that it works, just not on Enigma at the minute. - It works fine on CTYI's machine.

0.5 UPS disposal.

- We need a new UPS, and Cillian suggested contacting those in APC, to discuss the possibility of sponsorship for a new one. - The disposal of the broken one was talked of, with no concrete resolution reached.

0.6 The Room. The allocations there, it just hasto be claimed. Now that there is no UPS, it may drop the cost of the room Cillian showed the floor plan of the room to everyone. We are still out by about 2000 Euro.

0.7 Intersocs News. The intersocs boards are ready, we only await CSD to open the ports.

Carla mentioned that for the intersocs event, Mundy possibly may be playing at it. November 12th was mooted, though it was suggested that it may clash with the Socs Ball in DCU.

0.8 Financial Situation. We have approx. 5000 in the room, of which BOI sponsorship is worth 1500. 1000 is for the Room

0.9 Helpdesk Update. Accounts are set up. Tutorial pages are _almost_ tidy, with a few new ones up and running. A survey to garner opinions of the various pgaes was suggested. "FAQ" pages need work. Face to fce tutorials were discussed, as well as the possibility of MS tutorials, and talks from "Jerry" on redbrick.

1.0 Neil's Resignation. The issue of Neil's resignation was raised, and the treatment he received in removing his account from the committee. The question of accountability was raised, with the final result being that Mark would mail an official apology to Neil as soon as possible.

1.1 SU agreement. Nikki announced that the SU agreement was signed by herself and Andrew. We will be subject to SU rules and regulations for the aspect of the agreement regarding ticket sales. The issue of secret, unofficial meetings between Mark and the SU/SPC was raised. Although no resolution was reached, the disatisfaction with Mark's actions was made known from key members of the committee. The anger on the part of the SU was noted.

1.2 Any Other Business.

Cillian spent some time going through old minutes and SOs, reading through them to confirm the committee's position on each of them. standing orders we agreed upon: - Guest Accounts - System Administrators - Reprovision of services - Committee Matters Cillian also made notice of the list of accounts missing from the userdb

The admin course that has been in development was mentioned, with numbers, locations and suchlike talked of. Mark would check if he had a copy of the course Phil had written and then lost. An announcement will be made to members re: the course around Oct/Nov

The possibility of extra-curricular turorials to parallel with several CA modules was mentioned by Andrew.

Eoin mentioned and update on the possibility of sponsorship from MS, along with the possibility of a windows server & accounts/ access to ASP. Gumibear is the contact in this regard.