RBOnly:Minutes 2000 11 17: Difference between revisions

Present: kpodesta, moridin, bubble, spock, cokane, mark, redgiant, phil

o Disk Array

- Phil will mail Dave Murphy to ask him to order it

o Xmas Event

- Fraisers will give us upstairs for free & food for "about" £150.

- Conor to contact manager & inquire as to getting downstairs.

- We may need a bar extension

o Finance/Allocations

- Speakers x 4: £120

- Games Night: £100

- DLT Backup: £1500 Sterling

- Tapes: £280

- Galway x 50: £360

- Accomodation x 50 x 1 night £375

- Singer/Songwriter: £200

o Admins Alias

- This should be for Elected Admins/Webmasters Past & Present only - NOT anybody else. DoC will be removed from the alias.

o Proposed Constitutional Amendments

a) Equipment Officer

-> Committee Stance: We don't feel this is necessary - the admins look  

after our physical equipment - It's all in the monolith. There is no need to  

create another superfilous position.

c) Associate Members

=====================================================

"Associate members of the society shall be entitled to attend all

general meetings of the society. Associate members do not have

voting rights at these meetings. However, these rights may be

altered by a majority vote at a general meeting of the society."

-> Committee Stance: This is against the SPC constitution and can not go through.

d) Committee Meeting Attendance

=====================================================

Any committee member who fails to attend 3 committee meetings in a row is

deemed to have resigned their position.

-> Committee Stance: Agreed

e) Admin / Webmaster Testing

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"Pass an Aptitude test, as devised by the outgoing webmaster for

webmaster candidates, or system administrators for system administrator

candidates.  If it is deemed preferable to do so, the test may be

set by a third party nominated

by the webmaster (in the case of the wemaster examination), or by

a majority of the system administrators (in the case of the system

administrator exams). The nomination of the third party is open to

review by the committee"

-> Committee Stance: This is fine, except the 3rd party is to be nominated by the committee.

======================================================

That the phrase "four working days" in Article 9, subsection 7,

be changed to read "7 (seven) days".

-> Committee Stance: Agreed

That the phrase "four working days" in Article 7, subsection 1,

Paragraph 1, be changed to read "7 (seven) days".

-> Committee Stance: Agreed

"Notice of a proposal to seek an amendment to this constitution shall be given

to members at least 5 (five) days prior to the meeting at which such proposal

shall be considered. Such a proposal must receive the approval of two thirds

of the members present at such meeting."

-> Committee Stance: Agreed.

g) Standing Orders

=======================================================

"Temporary resolutions ("Standing Orders") of the society, made by the

committee, be they at a "general meeting" (as described in this article) or at

regular meetings (as described in Article 6, subsection 9) may be made if it

is imperative that a decision may be made, and an EGM is not practical. These

standing orders are binding until the next "general meeting", where the

committee may endeavour to amend this constitution to reflect the standing

order. If this is not done, the standing order becomes null and void.

This shall be treated as a constitutional amendment ( as

described in Article 10, subsection 4)"

-> Committee Stance: Standing orders are a feature of all societies & all committies everywhere, they are the policies of the committee and are up to the committee to decide on, they affect the running of the committee and do not need to be voted on by anyone else.

"This election will take place using the system of proportional

representation, with a single transferable vote."

-> Committee Stance: This is a standing order/policy - it does not belong in the constitution.

======================================================

"Minutes taken at Committee and General meetings shall be made available for

perusal by any member of the society"

-> Committee Stance: Against this for the following reasons

"The public relations officer (PRO) should be responsible for the

advertising of functions of the society through all means possible.

They shall also be responsible for seeking sponsorship, and liaising

with points of contact in industry, in pursuance of said sponsorship."

-> Committee Stance: This is shared over the PRO, Secretary & Chair - it should not be just left up to the PRO to do.

"The secretary will be responsible for ensuring minutes are taken

at these meetings."

-> Committee Stance: This is part of the function of a secretary in any Soc - it doesn't need to be added.

-> Committee Stance: Security of the system is the domain of the Admins, they are ultimately responsible, not the webmaster.

"A quorum shall be seven committee members"

-> Committee Stance: Change this to "a majority of the committee" as committee numbers may change.